The Problem: Challenges in Worker Safety and Compliance

The mining industry in Western Australia operates at an immense scale. Sprawling sites and hundreds of workers moving in and out of hazardous zones make it a logistical challenge to ensure safety and compliance. Layered on top of these operational complexities are the new Work Health and Safety (WHS) regulations, which demand tighter oversight and carry significant penalties for non-compliance.

Traditional methods—manual check-ins, paper-based records, and disconnected systems—were no longer sufficient. Mining companies needed something better: a solution that could automate the essentials, provide real-time insights, and empower both workers and supervisors. This is where AtSite entered the picture, born out of a necessity to revolutionise on-site management and compliance.

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From Frustration to Vision

The AtSite project began with a simple yet ambitious goal: to replace outdated processes with a system that could streamline safety, compliance, and worker oversight. The driving idea was to develop a geofencing-based tool that could track presence automatically while respecting worker privacy. The system would also need to handle emergencies with ease, providing instant communication and actionable data.

This vision was compelling but came with a major challenge: speed. To secure interest from high-value customers, the proof-of-concept (PoC) had to be delivered quickly and convincingly. The timeline wasn’t just tight—it was critical. At this stage, Mayfly Ventures stepped in, bringing expertise in rapid development and the use of low-code technology to accelerate delivery without compromising quality.

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Blueprint for Change

Designing AtSite was about more than just technology—it was about solving real-world problems. The team focused on features that directly addressed the industry’s pain points: geofencing to automate worker check-ins and check-outs, dashboards to give supervisors actionable insights, and an SOS button to ensure quick emergency response.

Privacy was another key consideration. Workers needed to trust the system, which meant designing data collection processes that were minimal and transparent. The solution would collect only essential information, such as presence events, without tracking workers’ every movement. This focus on user-centric design helped shape a product that prioritised both functionality and trust.

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Selling the Idea

Once the core concept was in place, the next step was to pitch it to stakeholders. The team worked closely with the client to create a presentation that didn’t just explain the technology but demonstrated its potential. This included early mockups of the app, showcasing how it would look and function. Supervisors could see real-time worker locations, send alerts, and manage compliance—all from a simple, intuitive interface.

These presentations were instrumental in gaining early interest. By highlighting how AtSite could save time, improve safety, and ensure compliance with minimal disruption, the team built excitement around the project. The mockups weren’t just slides—they were a glimpse into a safer, smarter way to manage worksites.

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From Sketch to Reality

With buy-in secured, the project moved into the design phase. Early prototypes focused on mapping out workflows and ensuring the system was intuitive. Feedback loops were constant, with the founding team providing expert input on everything from button placement to dashboard clarity.

High-fidelity designs followed, turning concepts into polished screens that felt ready for deployment. The goal wasn’t to overwhelm users with features but to deliver a system that was clean, functional, and easy to navigate. Every decision was guided by the principle of simplicity—making complex operations feel seamless.

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Harnessing the Power of Low-Code Development

To meet the project’s ambitious timeline, the team embraced low-code development, a strategic choice that proved pivotal. Low-code development allows software to be built using visual interfaces and pre-configured components, significantly reducing the time and technical overhead typically required for custom development. For AtSite, this approach was about more than speed—it was about enabling rapid iteration and ensuring flexibility as the system evolved.

The team selected Bubble.io for the front end and Xano for the backend, leveraging their strengths to build a robust yet adaptable platform. Bubble.io’s intuitive drag-and-drop editor enabled the team to quickly create user-friendly interfaces for both the worker-facing mobile app and the desktop supervisor dashboard. Features like geofencing workflows and SOS alert functionality were implemented efficiently, allowing the team to focus on refining usability rather than wrestling with code.

On the backend, Xano provided a scalable and flexible infrastructure to handle AtSite’s data processing needs. The platform was used to build workflows for logging geofence events, managing real-time worker presence data, and while providing the infrastructure for future integrations with existing client systems like payroll and compliance tools. Xano’s API-first architecture made it easy to connect AtSite with external systems, ensuring seamless data exchange without costly or time-consuming development.

While low-code tools handled much of the heavy lifting, custom coding was introduced to address specific challenges. For instance, bespoke scripts were used to optimise geofencing logic, ensuring the system could differentiate between nested work zones without compromising accuracy. Similarly, the backend workflows were customised to handle large-scale operations, processing thousands of geofence events in real time without performance issues.

The decision to use low-code wasn’t about cutting corners—it was about combining efficiency with innovation. By reducing development time, the team was able to focus on validating features with end users and incorporating feedback quickly. Stakeholders could see progress in real time, and changes could be implemented in days rather than weeks. This agility was instrumental in maintaining momentum and ensuring that AtSite stayed aligned with user needs.

The hybrid approach of combining low-code with targeted customisation allowed the team to deliver a solution that was both fast to market and tailored to the complexities of mining operations. It demonstrated the power of low-code to accelerate innovation without sacrificing quality or scalability.

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Testing Under Pressure

Once the MVP was built, the team moved into rigorous testing. The stakes were high—this wasn’t just about checking boxes; it was about proving that AtSite could perform in the demanding environment of a mining site. Functional tests ensured that geofencing triggered accurately and that dashboards displayed real-time data without lag.

Emergency scenarios were simulated to validate the SOS feature. Would alerts reach the right people quickly? Could supervisors respond effectively? The answer was yes. These tests built confidence among stakeholders, reinforcing the idea that AtSite wasn’t just innovative—it was reliable.

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From Prototype to Impact

When AtSite was unveiled to its first potential clients, the response was overwhelmingly positive. AtSite didn’t just meet expectations; it exceeded them. Mining companies saw how the system could streamline compliance reporting, reduce manual errors, and, most importantly, enhance safety. The MVP had done its job, proving that AtSite was ready for real-world deployment.

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The Role of Speed and Validation

The success of AtSite wasn’t just about the technology—it was about how quickly and effectively it was brought to market. By leveraging low-code development, the team was able to deliver a functional product in record time, securing client interest before competitors could catch up. Continuous validation, through user testing and stakeholder feedback, ensured that every feature was practical and impactful.

This approach highlighted a critical lesson: speed doesn’t have to come at the expense of quality. With the right tools and processes, it’s possible to move quickly while staying aligned with user needs.

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Looking Ahead

The success of AtSite’s MVP played a crucial role in securing pilot deployments with key clients. These pilots validated the platform’s ability to address real-world safety and compliance challenges, laying a solid foundation for future growth. With this early traction, the team is now focused on building the next iteration of the platform, incorporating insights from the pilot sites to enhance functionality and usability.

The early success has also opened the door to expanding AtSite into more sites, with interest from other mining operators and industries facing similar challenges. By proving its value in the pilot phase, AtSite has positioned itself as a practical and scalable solution, ready to tackle broader applications while continuing to meet the needs of its core users.

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Conclusion

AtSite’s journey from concept to deployment is a testament to the power of innovation, collaboration, and a clear focus on solving real-world problems. What began as a response to the mining industry’s challenges has become a scalable, adaptable solution that sets a new standard for workplace safety and compliance.

The combination of low-code development, customisation, and rigorous user validation allowed the team to deliver a sophisticated system in record time. AtSite didn’t just automate processes—it transformed them, reducing inefficiencies, enhancing safety, and building trust with workers and supervisors alike. The measurable outcomes speak for themselves: faster check-ins, more accurate compliance reporting, and significantly improved emergency response times.

As AtSite continues to evolve, it remains committed to its core mission of protecting workers and simplifying operations. Its success highlights the importance of speed, flexibility, and user-centric design in creating technology that works—not just for the industry but for the people within it. AtSite isn’t just a product; it’s a platform for progress, ready to redefine safety and compliance across industries.

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Lets build together

At Mayfly Ventures, we specialise in bringing ambitious ideas to life through rapid development and user-focused design. If you’re looking to turn your concept into a scalable, real-world solution, we’re here to help.

From concept design and prototyping to development and deployment, our team works closely with you to deliver impactful results—fast. Whether you need a proof-of-concept to secure client interest or a robust platform ready to scale, Mayfly Ventures has the expertise to make it happen.

Let’s build something extraordinary together. Contact us today to discuss how we can help bring your vision to life.

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